Work With The Clever Ledger Bookkeeper
About The Clever Ledger Bookkeeper
With over 25 years bookkeeping experience we understand that behind every financial transaction is a story of hard work, dedications and business aspirations.
Our mission is to empower you by seamlessly managing your financial complexities so that you can focus on what you do best- running your business
DISCOVERY
We will scheduled a virtual meeting to discuss your bookkeeping needs and concerns.
DIAGNOSTIC
Next, you will provide for us access to your books for us to review. During this process, we will outline our findings and concerns, as well as what needs to happen to get your books in order and/ or up to date. By utilizing this information we will create a customized proposal for services that meet your specific unique needs and your overall business goals.
ONBOARD
Once you accept and sign our proposal, the journey to your relaxing bookkeeping begins. We will immediately schedule an onboarding meeting where we will make the transition to working with us simple. During this call, we will set expectations and timelines. We will answer questions, provide a checklist of what is next and explain everything we will need from you.
CLEAN-UP/CATCH-UP
After you have completed the onboarding and provided access to your accounting software, we will get started immediately. Please expect to answer a few questions via email or text during this time to ensure that we have everything established in a timely manner.
RELAX, GROW & THRIVE YOUR BUSINESS
Once your books are clean and in order. We will set the stage for you to relax and grow your business. That means as your bookkeeping firm, you will always know exactly how your books and cash are flowing and feel confident with all your business decisions.
You've got questions, We've got answers.
Yes! Accountants and bookkeepers perform different tasks for the businesses they serve. Bookkeepers are responsible for the on-going maintenance of their client’s business, for example:
● Compiling expenses on a daily basis
● Categorizing expenses in the general ledger
● Reviewing the general ledger for accuracy
● Reconciling bank statements against the general ledger
● Reconciling credit card statements against the general ledger
● Generating financial statements
Your CPA/Tax Preparer advises you on tax matters and helps you file your income tax returns. Your bookkeeper enters and classifies your transactions and provides up to date financial reports on a monthly basis. We accurately show you the state of your business, which is helpful to you for making business decisions, and helpful to your CPA/Tax Preparer at tax time.
In some cases, your CPA will act as your bookkeeper; while charging you double, or sometimes triple, of what we charge. Organized books make the life of your CPA/Tax Preparer much easier, allowing them to focus on the tax aspects of your business and save you money as a result.
The Clever Ledger will process your monthly sales tax, however we do not handle annual tax returns. You should contact a CPA or a tax adviser for tax matters. We will be happy to recommend a qualified CPA, if so desired.
Outside of families and individuals, we love working with entrepreneurs and small businesses! We work with a variety of businesses; for example:
Marketing Firms, Construction Companies, Photographers, Caterers, Spas, Chiropractors, Personal Trainers/Gyms, Massage Therapists, Property Developers, Property Management Companies, Insurance Agencies, Owner Operator Trucking Companies and so much more!
Bookkeeping is broken down into 4 components..
- Accounts Receivables – Otherwise known as getting paid, your bookkeeper should be sending out invoices to your client for all services performed, receiving the payments when they come in, mark them down as deposited, and if necessary, call clients who are behind. Make sure you allow your clients to pay you online, it’s not expensive and overall, it will shorten your Cash cycle.
- Accounts Payable – Paying the bills (yay). Some people who don’t have a proper accounting setup simply either pay all their bills right away depleting their cash flow, double pay vendors because they don’t remember paying. A good bookkeeper has all bills entered, when their due, and the entire history of each and every vendor so we don’t have to scramble at year end when it’s time to issue 1099’s.
- Bank/Credit Card Reconciliations – Your bookkeeper will, on a regular basis, go through all bank and credit card transactions, categorize them properly, and make sure that there are no duplicate transactions in QuickBooks, no checks that were cut that were never cashed, and no suspicious charges or subscriptions no longer used. Once everything is entered the bookkeeper will reconcile each account against their bank statements to make sure nothing is missed.
- Payroll – Typically done on a bi-weekly schedule, your bookkeeper reviews everyone’s time, days off, commissions, garnishments, etc. and once entered and ready for processing will send it to management for approval before processing. Once processed, the bookkeeper will pay all state and federal liabilities, file quarter end and year end reports, and get all new employees properly set up in the system.
Outsourcing your bookkeeping needs has become a cost-effective move. On-site bookkeepers require office space, furniture, a computer, employee taxes/benefits and administrative support. While on-site bookkeepers can cost around $40,000 or more a year, however a virtual bookkeeper will cost you between $9,000 and $20,000 a year, depending on the services contracted.